Works as the primary aide to the president

Helps lead a PTA towards specific goals consistent with PTA purposes and policies

Performs president’s duties in his or her absence

Carries out other duties outlined in unit bylaws and standing rules or as assigned

Records meeting minutes for all executive board and general assembly meetings

Prepares and presents recorded minutes for approval by board

Designated as an authorized signer for PTA checks and authorizations for payment

Maintains archive/record of all meeting minutes

Maintains permanent records to track unit funds and financial transactions

Chairs budget committee and prepares annual budget for adoption by the association

Pays all PTA bills as authorized by board or association

Prepares monthly and annual financial reports

Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

Acts as official host of a PTA in creating welcoming atmosphere at meetings and events

Works with committee and other chairman to organize and set up refreshments, food, decorations, registration, greeters for PTA meetings and events

Presents hospitality budget for approval at executive board meeting at start of the PTA year and monitor authorized budget

Reports on hospitality plans at board meetings for forthcoming PTA events. In charge of PTA welcome at kindergarten orientation, and overseeing staff appreciation week.